EXHIBITOR Resources
FOR EXHIBITORS
The Southwest Fuel & Convenience Expo is the most comprehensive event for fuel, food, and convenience retailers in the Southwest United States.
Connect, engage and showcase products and services with petroleum marketing and convenience retail professionals in the Expo. Don’t miss this event, which continues to expand and attract a wider audience of professionals, including owners/operators, top-level executives, buyers, and merchandisers. Take advantage of this opportunity to connect and network with the most influential decision makers in the petroleum marketing and convenience retailing industry!
The collection of resources below will assist exhibitors interested in or preparing to showcase their products and services at the Southwest Fuel & Convenience Expo.
For additional information or questions about exhibit opportunities, please contact:
Kris Wallace
Expo Manager
(512) 617-4303
exhibitor prospectus
Build business relationships, increase brand awareness and highlight innovative products and services at the Southwest Fuel & Convenience Expo. Interact and connect with petroleum marketing and convenience retail professionals in one of the fastest growing states in the US.
Policies & Guidelines
Thank you for being an exhibitor! Here you will find rules, regulations and guidelines surrounding your exhibit participation in the Southwest Fuel & Convenience Expo.
Booth Construction and Display Guides
Exhibitor Sponsorship & Advertising Opportunities
There are a number of exhibitor opportunities that offer meaningful and targeted attendee engagement beyond the booth for those who want to reach above and beyond the competition and create a point of difference and enhanced visibility for your organization.
View the 2024 Expo Sponsorship and Advertising Brochure
For questions about Exhibitor Sponsorship, please contact:
Annette Hicks, CMP
Vice President of Meetings & Events
(512) 617-4302
For questions about Advertising, please contact:
Innovative Publishing
(844) 423-7272
advertise@innovativepublishing.com
Indicate your interest in advertising for the Southwest Fuel & Convenience Expo Show Guide.
Housing Information
Click here to book accommodations at the Grand Hyatt Regency Hotel, the official Southwest Fuel & Convenience Expo partner.
Room Rate = $229.00 + tax
Cut-Off Date = June 3, 2024
Be Aware of Housing Poachers & Data Scammers!
Poachers and scammers are constantly posing as official representatives of the Southwest Fuel & Convenience Expo to sell unofficial attendee data lists and solicit hotel reservations. These companies are unrelenting and are known to constantly change their company and domain names… so, without regard to specific names, beware of ANYONE soliciting on behalf of the Southwest Fuel & Convenience Expo or Texas Food & Fuel Association.
Go straight to the source…The only truly authorized information concerning Southwest Fuel & Convenience Expo will come directly from Texas Food & Fuel Association (TFFA) and will be accessible through the Expo’s website.
The only hotel provider for the Southwest Fuel & Convenience Expo is the Grand Hyatt San Antonio hotel. If you are contacted by anyone else, know that they are poachers and should be ignored. The official hotel will be listed on this page and a direct link to Grand Hyatt San Antonio hotel will be available when the room block opens in February 2024.
Remember, the Southwest Fuel & Convenience Expo and Texas Food & Fuel Association will NOT release any “confirmed” or “verified” attendee lists so DO NOT be tricked into paying anyone for that information.
Exhibit Schedule
(all times Central Daylight Time)
EXPO SET-UP
Monday, June 24 8:30 AM – 11:30 AM*
Tuesday, June 25 8:00 AM – 5:00 PM
Wednesday, June 26 8:00 AM – 9:30 AM
EXPO HOURS
Wednesday, June 26 10:00 AM – 3:00 PM
Thursday, June 27 10:00 AM – 2:00 PM
EXPO MOVE-OUT
Thursday, June 27 2:00 PM – 5:00 PM
*Tanker Trailers & Trucks Move-In
Exhibitor Service Kit
The Southwest Fuel & Convenience Expo official decorator is Texas XPO.
Shipping Labels
Food & Beverage Sampling Request Form
RK Group Exhibitor Pack Order Form
Lead Retrieval Form-Expo Tracker
Exhibitor Appointed Contractor (EAC)
City of San Antonio Fire Regulations
IAEE Display Rules & Regulations (PDF) Coming Soon
Booth Guidelines
Line of Sight Rule*
Basic Principal: The neighbor to your right and left has the same opportunity for an attendee to see their exhibit as they walk across or down the aisle as they can with your exhibit. An exhibitor is not allowed to obstruct their neighbor’s exhibit by putting tall items in towards the front of the booth space such as:
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TV Monitors
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Roll-Up Banners
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Feather Banners
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Fuel Equipment (Pumps)
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ATMs
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Display Cases
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Video Game Units
*Show Management will enforce this rule and issue an Exhibitor Violation Warning.
Height Restrictions*
Per Show Management Event standards, all booths are held to the height restrictions listed below. Should a booth design exceed the height listed below, Show Management approval is required. You can submit a Height Variance request. This must be submitted no later than June 3, 2024.
Linear (In-Line) = 8 feet high
Corner (In-Line) = 8 feet high
End Cap = 8 feet high
Perimeter = 12 feet high
Island = 16 feet high
*Show Management will enforce this rule and issue an Exhibitor Violation Warning.
Booth Display Guidelines
